Appearance
Managing Your Books
The Books section is the heart of OnixFeed, where you manage your entire catalog of titles.
Viewing Your Catalog
Navigate to Books in the sidebar to see your catalog.
Grid View vs Table View
Toggle between two display modes using the view button:
- Grid View - Visual cards showing cover images, titles, and key information. Great for browsing and visual reference.
- Table View - Detailed data table with sortable columns. Better for working with large catalogs.
Grouping Variants
Use the "Group by Related Products" toggle to group related editions together. When enabled:
- Primary books show with an expand/collapse button
- Related editions (hardcover, paperback, ebook, etc.) are grouped beneath
This helps keep your catalog organised when you have multiple formats of the same title.
Searching and Filtering
Search
Use the search box to find books by:
- Title or subtitle
- ISBN (full or partial)
- Record reference
Filters
Filter your catalog using the dropdown menus:
| Filter | What It Does |
|---|---|
| Language | Show only books in a specific language |
| Publisher | Filter by publisher (you may only see your assigned publishers) |
| Format | Filter by format (Hardback, Paperback, eBook, etc.) |
| Status | Show only Draft or Published books |
| Custom Subject | Filter by your custom categories |
Click Clear Filters to remove all filters.
Sorting
Click the sort dropdown to order by:
- Title
- Created Date
- Updated Date
- Language
- Publisher
- Format
- ISBN-13
Toggle between ascending and descending order.
Adding a New Book
- Click Add Book in the top right
- Fill in the required fields:
- Title - The main title of the book
- ISBN-13 - The 13-digit ISBN
- Publisher - Select from the dropdown
- Add optional information:
- Subtitle
- ISBN-10
- Format
- Language
- Price and currency
- Cover image (drag and drop or click to upload)
- Click Save to create the book
You can also use Import to add multiple books at once from CSV or ONIX files.
Editing a Book
Click on any book to open the edit modal. The modal has several tabs:
Book Details Tab
Core metadata for your book:
- Title & Subtitle - The book's name
- ISBNs - ISBN-13 and ISBN-10
- Publisher - Which publisher owns this title
- Format - The product form (Hardback, Paperback, eBook, Audio, etc.)
- Language - Primary language with optional role assignments
- Cover Image - Upload a new image or select from the library
- Price - Retail price and currency
- Stock - Current stock quantity
- Page Count - Number of pages
- Dimensions - Height, width, and depth measurements
Content Tab
Add descriptive content for your book:
- Description - The main book description/blurb
- Marketing Text - Additional promotional content
The editor supports rich text formatting.
Audience Tab
Define who the book is for:
- Audience codes (General, Children, Young Adult, etc.)
- Age ranges
- Educational levels
Subjects Tab
Classify your book using industry-standard codes:
- Thema Codes - International subject classification
- BISAC Codes - US book industry categories
- Custom Categories - Your own publisher categories
You can:
- Add multiple subject codes
- Set one as the main subject
- Add Thema qualifiers (place, language, time period, etc.)
- Bulk import subject codes
Related Tab
Link this book to other titles:
- Related Works - Different versions of the same work (translations, abridgements)
- Related Products - Other format editions, replacements, companion titles
Relationships can be incoming (other books link to this one) or outgoing (this book links to others).
Contributors Tab
Manage authors and other contributors:
- Add existing contributors from your database
- Create new contributors
- Assign roles (Author, Illustrator, Editor, Translator, etc.)
- Set the display order
- Edit biography text specific to this book
Bulk Actions
Select multiple books using the checkboxes, then choose a bulk action:
| Action | What It Does |
|---|---|
| Delete Selected | Remove the selected books permanently |
| Publish Selected | Set status to Published |
| Unpublish Selected | Set status to Draft |
| Fetch Cover Images | Attempt to find covers online |
| Manage Related Works | Set up work relationships |
| Manage Related Products | Link product variants |
| Add to Store Collection | Add to a WooCommerce collection |
| Add to ONIX Feed | Include in an ONIX export feed |
| Manage Custom Subjects | Assign custom categories |
To select all visible books, use the checkbox in the header row.
Generating PDF Flyers
Create a promotional PDF for any book:
- From the Edit Modal - Click the PDF button in the header
- From Table View - Click the PDF icon in the actions column
The PDF includes the cover image, title, description, ISBN, price, and other key details. It downloads automatically to your computer.
Quick Actions
When editing a book, use the header buttons for quick actions:
- Preview XML - See the ONIX XML that will be generated
- Publish/Unpublish - Toggle the book's status
- PDF - Generate a flyer
- Save - Save and close
- Save & Continue - Save without closing
Tips for Managing Your Catalog
- Use filters to work with subsets of your catalog
- Group variants to keep editions together
- Add custom subjects to organise books your way
- Set up related products to link different formats
- Keep covers updated - good images make your catalog look professional
Previous: Getting Started | Next: Contributors & Authors